Terms and Conditions
Terms and Conditions of Bookings
The WMI room booking policy aims to ensure meeting rooms are effectively used in a consistent and fair manner. The policy covers which spaces within the building are available, any restrictions on use and conditions and procedures associated with making a booking.
This policy should be read and understood by all facilitators at the time of booking.
1.0 Use of Conference Facilities
1.1 Rooms in the WMI are primarily for training and development purposes for all staff groups. Room booking enquiries falling outside these criteria will be referred to the Centre Manager for consideration. In addition Health Education West Midlands funds the WMI for Postgraduate education of junior hospital doctors, GP and dental training. The University of Birmingham also funds the WMI for Undergraduate training.
1.2 In line with HM Government’s Prevent strategy, any room booking enquiry that raises concerns will be escalated to Senior Management .
1.3 In addition, the Centre Management reserves the right to decline or cancel bookings where there are concerns as to the nature of the event, or the organisation booking the room.
3.0 Confirmation by WMI
All bookings are considered as provisional until the booking is confirmed by email. The booking email will act as a contract between WMI and the client.
4.0 External booking amendments or cancellation
If you have to cancel, postpone or amend your confirmed booking please ensure you give at least one week’s notice in writing.
4.1 Amendments or cancellation by WMI
4.2 Internal room booking DNA’s
Room usage is monitored on a daily basis.
Internal room booking charges will be made for any room booking DNA as follows: Full day £50.00 Half day £25.00
5.0 Required information
The nearest public car park to the WMI is P3. Car parking charges are displayed near to the car park entrance – payment on exit.
Health and Safety
In the interest of Health and Safety users are advised not to move furniture, it will be at your own risk.
All trainers or facilitators are asked to familiarise themselves with the fire and evacuation procedures which are displayed in the rooms. This should be addressed at the beginning of any session or conference and attendees should be informed of the procedure. If in doubt WMI staff are available to help or explain the Health and Safety procedures, please contact reception. *Fire Alarm is tested on a Tuesday at around 2pm. All fire doors must remain closed.
Emergency first aid can be administered by trained WMI staff. Please contact reception to report a hazard, accident or if assistance is required.
Report defects to the room fabric, furniture or equipment to WMI reception on extension 85320
Disclosure of sensitive information
Please note that the booking title is viewable on the display screen in reception and at the entrance to the first floor, please exercise discretion when naming meetings of a sensitive or confidential nature.
Additional accessibility requirements
Wheelchair access available to all rooms and to first floor via lift.
All our rooms come equipped with full AV equipment. Basic AV assistance is available from WMI reception during our normal operational hours.
Free Wi-fi *
Please ask at Reception desk for details
At WMI we aim to provide a high standard of service. We would like to know what you think, because we value the views of our staff and the organisations and people who use our services.
WMI cannot accept responsibility for loss or damage to equipment, personal property or vehicles while on WMI
WMI Centre Manager ex
If you need to book a training room please check availability via the link below.
Do you want to make your promotional event standout by using tablecloths with the Trust logo? The Knowledge and Library Service provides a loan service, available to all teams and departments in the Trust.
Just click on the booking form below and your request will be sent to the library team
The following are additional meeting/training rooms located on the New Cross site;
|A2 Gynaecology Outpatients Teaching Room||Ann Hazel||85181||20|
|Board Room, Building 12||Maria Dent||85966||15|
|Deanesly Centre||Deanesley Reception||88330||20|
|Diabetes Centre Meeting Room||Diabetes Reception||85310||15|
|Heart & Lung Seminar Room||Sarah Spencer||84104||6|
|Hollybush House Conference Room||Maria Dent||85966||7|
|Ophthalmology Training Room||Jemma Flanagan||85814||15|